Project Management Tools

Staying on top of work is challenging.

They are an important project management tool used for showing the phases, tasks, milestones and resources needed as part of a project. One of the first uses was on America's Hoover Dam project started in 1931. A Logic Network indicates the sequence of activities in a project over time. Ravetree is a full-featured Agile Work Management ® software platform that includes best-in-class Agile project management, resource planning, time and expense tracking, digital asset management, and CRM. Unlike other Agile project management tools that are built primarily for software teams, Ravetree is built for Agile organizations.

You can somewhat organize work using tools to manage your tasks, calendars, and notes.

And, while most of these tools are free, bringing all the workflows together can be a nightmare. And, if you work with a team, it becomes more difficult.

Thankfully, today you have access to free project management software. These tools help you plan work, manage tasks, and collaborate with your team — without paying a dime.

We looked at dozens of the best project management tools and settled on these ten.

Let’s look at these free project management tools.

Quick Overview Of The Top 10 Free Project Management Tools

Here’s a quick comparison of the best free tools for managing projects. Click on the tool’s name to learn more about it below.

Criteria For Choosing The Best Free Project Management App

Here is what we looked at to shortlist the top 10 project management apps from the dozens of options available.

  • Is it free forever? You can try a lot of project tools for free. But once the trial period expires, you have to either pay or move on to another tool. In this list, we only considered those tools that are free forever.
  • Does it have planning, task management, collaboration, and team management features? We eliminated to do list apps, project planners, team calendars, or timesheets that offer only one set of functionality.
  • Is it hosted online? Desktop tools like ProjectLibre and GanttProject can be downloaded and used for free. But with more teams working from home, we decided to stick to online project management tools. Free, self-hosted, web-based tools like Redmine are an option too. But maintenance is a big hassle with self-hosted apps.

Overview Of the 10 Best Free Project Management Software

Now that you know which tools made it to this list and how we chose them let’s look at these tools in detail.

Toggl Plan

Toggl Plan has a very generous, forever free plan.

You can manage unlimited projects and teams with up to 5 members with the free plan. This makes Toggl Plan suitable for most freelancers and small teams.

Free features in Toggl Plan

  • Plan unlimited project schedules using the Plan timeline.
  • Zoom in on a week, month, or quarter to get a bird’s eye view of your project timeline.
  • Track critical dates using color-coded milestones.
  • Manage unlimited tasks on the timeline or Kanban boards. Create customized task workflows to match your team’s needs.
  • Collaborate on tasks with file attachments and comments.
  • Visualize team availability and workloads using unlimited Team timelines.
  • Share read-only Timelines and Boards with clients and vendors.

Features available only in paid plans

Paid plans are affordable, ranging from $9 – $15 per user per month. You get the following additional features when you upgrade to a paid plan.

  • Recurring tasks.
  • Assign multiple team members to a task.
  • Annual timeline overviews.
  • Role-based access rights.
  • Data export.


Trello’s forever free plan comes with unlimited users, unlimited personal projects, and only ten team projects. This puts Trello’s free plan among the best task management apps for solo workers. However, small teams will quickly reach the ten project limit.

Free features in Trello

  • Create unlimited personal Kanban boards and task cards.
  • Manage up to 10 team boards.
  • Customize task workflow to match your needs.
  • Use the free calendar powerup to plan tasks. Note that you can use only one power-up in the free plan.
  • Attach files and notes to tasks.

Features available only in paid plans

Trello’s paid plans are slightly expensive, starting at $12.50 per user per month.

  • Manage unlimited team boards, power-ups, and workflow automation.
  • Group Kanban boards.
  • Custom task fields.


Asana’s forever free plan is good for up to 15 team members and for an unlimited number of projects. However, you only get 1000 tasks per project. This makes Asana suitable for small projects.

Free features in Asana

  • Manage unlimited projects for up to 15 users.
  • Track up to 1000 tasks per project using lists or Kanban boards.
  • Visualize project plans in the calendar view.
  • 100+ free integrations.

Features available only in paid plans

Asana is relatively expensive, starting at $13.49 per user, per project. However, upgrading to a paid plan gets you lots of useful features:

  • Unlimited tasks per project.
  • Gantt timelines with milestones.
  • Custom task fields.
  • Team workload management.
  • Approvals and proofing.


Meistertask’s free plan limits you to 3 projects. However, you can add an unlimited number of team members to these projects. This makes it one of the best free task management software for teams that work on a limited number of projects.

Free features in Meistertask

  • Manage up to 3 projects using Kanban boards.
  • Customize project workflows to match your team’s needs.
  • Attach files up to 20 MB in size to task cards.
  • Mobile apps.
  • Email support.
Project Management Tools

Features available only in paid plans

MeisterTask’s competitive paid plans start at $4.19 per user per month.

But, to get a decent project management feature-set you’ll need to upgrade to at least the Business plan, which costs $10.39 per user per month. Also, MeisterTask only supports annual billing according to their pricing page.

Upgrading to a paid plan gets you:

  • Gantt timelines.
  • Recurring tasks and custom fields.
  • Task workflow automation.
  • Role-based access control.
  • File attachments up to 200 MB.


Wrike’s free plan comes with unlimited projects for up to 5 users. However, the free plan does not have planning features. This makes Wrike’s free plan suitable for freelancers and small teams working on simpler projects.

Free features in Wrike

  • Manage unlimited projects for up to 5 users.
  • Kanban board and spreadsheet view to manage tasks.
  • Collaborate using file-sharing options with up to 2 GB storage.

Features available only on paid plans

Wrike’s paid plans start at $9.80 per user per month. However, all plans are billed annually. Upgrading to a paid plan gets you the following features:

  • Gantt chart timeline and calendar views.
  • Custom fields and task workflows.
  • Project templates.
  • Time-tracking.
  • Project and task approvals.


Basecamp is a simple project management software.

It has a free Personal plan which comes with up to 3 projects for 20 users. However, you cannot create a team project. This makes Basecamp’s free plan suitable for freelancers.

Free features in Basecamp

  • Manage tasks in up to 3 projects with to do lists.
  • Collaborate with file sharing and message boards.
  • Up to 1 GB file storage.

Features available only in paid plans

Basecamp has a single paid plan at $99 per month for an unlimited number of users.

  • Unlimited projects and users.
  • Private team projects.
  • Project templates.
  • Unlimited clients and contractors.
  • 500 GB storage space.


Citrix’s Podio comes with a free plan for up to 5 users. While you can create unlimited projects and workspaces, you’re limited to 500 tasks per account. This makes Podio suitable for freelancers and small teams working on very small projects.

Free features in Podio

  • Unlimited projects for up to 5 users.
  • Up to 500 tasks per account.

Features available only in paid plans

Podio’s paid plans start at $9 per user per month. Upgrading to a paid plan gets you:

  • Unlimited tasks.
  • User management and a read-only for new users.
  • Automated workflows.
  • Visual reports.


Redbooth’s forever-free plan is limited to 2 project workspaces and 2 users.

It’s free plan is suitable for freelancers working on ongoing or personal projects. However, for a team, it doesn’t offer much as a free project management software.

Free features in Redbooth

  • Use it as a project planning software with Gantt timelines.
  • Track tasks on a calendar or a task list.
  • Collaborate using team conversations.
  • Up to 2 GB storage space.

Features available only in paid plans

Redbooth paid plans are priced from $12 – $18.75 per user per month. Upgrading your account to a paid plan gets you:

  • Unlimited project workspaces.
  • 5 GB – 50 GB storage space.
  • Workload management.
  • Video meeting collaboration.


Paymo has a generous free plan for freelancers. It’s free plan has all the features to make it one of the best free project management software tools for solo-workers.

Free features in Paymo

  • Create and track tasks using lists and Kanban boards.
  • Track time spent on tasks.
  • Generate time and expense reports for tasks.

Features available only in paid plans

Paymo’s paid plans range from $11.95 – $18.95 per user per month. Upgrading gets you:

  • Recurring tasks.
  • Gantt chart timelines.
  • Unlimited project templates.
  • Generate invoices and expense reports.
  • Employee scheduling and workload management.


Todoist is one of the best to do list app out there. However, you can also collaborate with your team on tasks. Todoist free plan comes with:


Free features in Todoist

  • 80 projects at up to 5 team members per project.
  • Task management.
  • Recurring milestones.
  • Access to all integrations.

Features available only in paid plans

Todoist paid plans are the most affordable at $4 – $6 per user per month. Upgrading to a paid plan gets you:

  • Up to 500 projects and 50 people per project.
  • Team collaboration using comments and file attachments.
  • Task reminders.
  • Team inbox.
  • Role-based access for admins and members.

That’s All In Our List Of Free Project Management Software

As you can see, not all free plans are equal. Some plans offer a limited number of projects, while others limit your features.

But as a freelancer or a small team, you don’t have to settle for less.

Toggl Plan’s free plan comes with everything — planning, task tracking, collaboration, and workload management — for up to 5 users.

So why not give Toggl Plan a try? Sign up for a free account now.

Project management tools are useful software pieces that aids project managers and their teams plan, organize, and manage their tasks efficiently. They help individuals meet their deadlines and produce fantastic work in the end. These tools come in a broad range of shapes and sizes and with their relevant software through which they can be accessed. There is a list of 8 useful project management tools for Gantt Chart, PERT chart, WBS diagram, calendar, timeline, status table, HOQ, and mind map. Learn the advantages of each tool and know how it works.

1. Project Management Software for Gantt Chart

A Gantt chart can help manage projects by breaking a large project into a series of smaller tasks in an organized way. Each task has an expected time duration, presented by a horizontal bar whose left end indicates the beginning date of the task and whose right end indicates the completion date of the task. Tasks may run sequentially, in parallel or overlapping. During the process, significant events can be highlighted as 'Milestones,' marked by small diamond shapes.

You can recognize what the sub-tasks are and when each task begins and ends from a Cantt chart. Presenting a visual overview of the project, you can easily track the progress by seeing what should be happening at any stage in the project.

Software Recommendation

• Workzone

It comes with a broad range of powerful features but whose interface is more straightforward to use than other software in the market. This software allows you to create tasks and subtask dependencies, get quick access to statuses with Gantt charts, and assign more tasks per individual. You can also set permissions for specific users and create personalized to-do lists.

2. Project Management Software for PERT Chart

The PERT stands for 'project evaluation and review technique.' It's a primary project management tool for planning and scheduling entire projects and tracking the implementation phase. PERT charts can also show task division, time allocation, and starting and ending dates. Unlike the Gantt chart, which uses bars to represent tasks, the PERT chart displays information as a network model that uses boxes to represent tasks and arrows to present dependencies between tasks. The layout of a PERT chart makes the relationships between activities easier to see than with Gantt charts. But the disadvantage is it can be challenging to follow when there are many complex dependencies and tasks.

Software Recommendation

• Score

This is a comprehensive software that provides all the tools you may need for project management. It offers effective features such as Projects with sub-tasks and deadlines, a real-time KPI dashboard, time tracking and billing, detailed reports on project progress and finances.

3. Project Management Software for Calendar

The Calendar is the date or time-based project management tool, which is the easiest to understand. It is more suitable for personal time management better to manage your daily, weekly, or monthly schedules. The outstanding part of this tool is that it has more space for adding to-do lists. It will remind you what to do every day and make sure things can be finished before the deadline.

Software Recommendation

• Teamweek


This is a time-based project software that enables teams to schedule their upcoming tasks and meetings into a common calendar. It comes with unique features such as simple project management, Gantt chart interface, scheduling work every hour, overseeing team members' availability, drag-and-drop task management. It is a simple add-on to more complex project management tools, thus making time-scheduling an easy task.

4. Project Management Software for Timeline

The Timeline is also a visual project management tool to help track project progress. With a timeline, you can clearly visualize by what time a task needs to be done. It is a more sequential way of looking at tasks over time. However, the timeline is not as popular as the Gantt chart since it has limitations in showing task dependencies and the completion state.

Source: lucidchart

Software Recommendation

• Creately

This could just be the simplest way to work visually and collaborate with team members. The software allows you to draw anything and fast, from sketching out concepts, brainstorming plans to analyzing processes; team members can create tool timelines to track the progress and allocate deadlines to tasks.

5. Project Management Software for WBS Diagram

The WBS, also known as Work Breakdown Structure, is a common project management tool that helps visualize the scope of work by breaking a project into individual components that can be effectively scheduled. The WBS is a tree-style structure with the overall task on the top, followed by project sections and further into individual tasks. WBS examples are similar to a flowchart that has its components linked logically. The components may be explained in the text or the boxes.

Software Recommendation

• EdrawMax

Using EdrawMax, you can draw an effective WBS diagram using a set of professionally designed tools and easy-to-customize templates that come in large varieties.

6. Project Management Software for Mind Map

The mind map is also a powerful tool to manage your projects. Unlike other project management tools, the mind map is less formal, yet more flexible. You can use it to break the whole complex project into smaller tasks that are easy to manage to-do lists and analyze problems. With a mind map, you can insert pictures, link files, and drill down to focus on a specific part, which other tools couldn't do.

Software Recommendation

• MindMaster

This is a fantastic software that strives to help users draw professional-looking mind maps using built-in templates and share their creations with others through images or PDFs. It doesn't matter whether you're a student, entrepreneur, or office staff because, with MindMaster, you can plan your tasks and boost your creativity. It comes with cloud sync among different devices, rainbow color modes, drag and drop topics, relationship lines, and much more to explore.

7. Project Management Software for Status Table

The Status table is an effective tool that is used to track project progress. It doesn't contain too much detail of the project duration and task relations, but with more focus on the status and complete progress. A great function of the status table is that it can include people who take charge of the task, so that project leaders can better evaluate employee performance and know who to reach when there is a problem.

Software Recommendation

• EdrawMax

If you’re looking for simplicity with professionalism, EdrawMax offers users professional tools that are easy to use; thus, allowing them to create outstanding status tables that are sure to effectively track the project's progress and outline the parts that need more work.

Project Management Toolset

8. Project Management Software for HOQ

HOQ, representing the house of quality, is a quality management tool used to define the relationship between customer desires and product capabilities. It's a tool used in QFD (Quality function deployment) to facilitate group decision-making. Though it looks complicated, it's easy to create through Edraw. All the components in the HOQ, like the roof, matrix, legend box, and markers, are already included in EdrawMax. You can create a high-quality HOQ diagram without much effort.

Software Recommendation

• Sick plan

This website planning system puts all the right tools at your fingertips. It provides you with an intuitive and elegant interface that allows you to focus on creating some of the best diagrams, including HOQ diagrams for your clients. Visualize the process and test scenarios by putting them into action with a Sick plan.

Project Management Tools Excel

The Ultimate Management Tool: EdrawMax

If you’re looking to create any of the above tools without having to switch between apps just to find the perfect project drawing software, then you can collect all your ideas and transform them into business reality with EdrawMax. This is an all-in-one diagramming tool with professionally designed symbols and customizable templates that allows you to create any project diagram you can think of.

EdrawMax: a swiss knife for all your diagramming need

  • Effortlessly create over 280 types of diagrams.
  • Provide various templates & symbols to match your needs.
  • Drag and drop interface and easy to use.
  • Customize every detail by using smart and dynamic toolkits.
  • Compatible with a variety of file formats, such as MS Office, Visio, PDF, etc.
  • Feel free to export, print, and share your diagrams.


Free Project Management Software

Project management involves effective plans and systematic work assignments. It includes determining the project objectives, making schedules, and assigning tasks to ensure that your team can accomplish a goal. Many tools make project management more effective and efficient. Here we will introduce the commonly used ones that are incredibly useful for visualizing your project. More importantly, all these diagrams can be made in EdrawMax, an all-in-one diagramming tool, which provides professionally designed symbols and multiple easy-to-customize templates. So you can create a diagram like a Gantt chart or WBS diagram with minimal effort.