How To Add Photo In Outlook

Add photos to Active Directory and manage them in an easy way

How To Change Profile Picture On Outlook

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  2. In Outlook, images can be added to a contact form or to an Electronic Business Card. This helps you put a face to a name or a quickly match a logo to a company contact. If both the sender and the recipient use Outlook, a contact picture appears in e-mail messages when the sender includes a contact photo.
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CodeTwo Active Directory Photos is a free desktop application that lets you upload photographs to Active Directory and manage them easily by using a light and super-intuitive user interface. The photos can be visible in Outlook emails, contacts and GALs, as well as in Outlook on the web (formerly known as Outlook Web App or OWA), SharePoint, Skype for Business and Lync. The program has been designed to make the management of dozens of users' images quite straightforward and ultra-fast. Setting up thousands of Active Directory users' photographs is just a matter of cooking soft boiled eggs, which really makes this program stand out in the crowd.

Please note! This is NOT a mobile app so please do not install it on your mobile device. Download the program and install it on your PC.

In the signature, editor window select the signature you wish to edit and position your cursor by clicking it where you want to place your image or logo (if you haven’t made a signature yet, click New to create a new Outlook signature) Click on the Image icon from the editor’s toolbar to add an image by uploading it from your computer.

Key features

  • Fluent management of thousands of users' pictures in Active Directory
  • Ability to import and export Active Directory photos
  • Single or bulk photo actions
  • Resizing photographs

Learn how to automatically add user photos to email signatures on on-premises Exchange.

  • Automatic photo size adjustment to 100 KB (or less) to comply with Active Directory requirements
  • Lets you display Active Directory photos in Outlook 2019, 2016, 2013 and 2010 emails, contacts and GALs
  • Allows you to see user photos in Outlook on the web
  • Lets you display Active Directory photos in SharePoint, Lync, and Skype for Business
  • Compatible with CodeTwo Exchange Rules Pro. See how to add images from Active Directory to automatic email signatures in Exchange
How to change picture in outlook

Learn how to automatically add user photos to email signatures on on-premises Exchange.

Instead of using Import-RecipientDataProperty cmdlet command to upload users' images to the Active Directory's thumbnailPhoto attribute, you can do it with a few clicks with CodeTwo Active Directory Photos without having any expertise in Exchange management. What is more, thanks to the program you can finally make bulk photo uploads and changes.

Why would I need it to add photos to Active Directory?

You may need to add photographs to Active Directory to show them in internal Outlook and Outlook on the web messages, display in Outlook's contacts and Global Address List (GAL), or to add them to internal or outbound email. Letting people see each other's faces while corresponding adds more human touch to the communication. Sometimes it seems to be the only way for some people to know who is who in their own company. What is more, adding users' images to external messages makes your mail look more professional and also lets your customers see who they are corresponding with.

Displaying photos in Outlook messages and contacts

If you want to show pictures in internal emails and Outlook contacts, just rely on what CodeTwo Active Directory Photos gives you. By uploading photos to Active Directory and assigning them to users, they will be automatically displayed in Outlook's internal emails.

Pictures uploaded to Active Directory will also be displayed in Outlook contact cards and in GAL contacts as well.

User photos in Outlook on the web

When you import photos of users to Active Directory with CodeTwo Active Directory Photos, your users will be able to see their coworkers’ faces in Outlook on the web. User photos appear e.g. when displaying emails in Inbox or creating a new message. Being able to see faces when looking up contacts makes it easier to ensure you are sending an email to the right person:

Thanks to the automatic image resizing option, you can be sure that the photos you upload will actually appear in OWA (will not exceed the maximum file size), which is not always the case when using PowerShell.

Active Directory photos in Skype for Business and Lync clients

Once photographs are uploaded to Active Directory with CodeTwo Active Directory Photos, users will be able to see those pictures in Skype for Business and Lync clients. Thanks to this, employees will finally get to see the face of every workmate in the chat window or while pointing the cursor over a given name in Lync's Contact List.

Note! In order to be able to view users' Active Directory photos in Lync, end-users have to choose to use the “Default corporate picture” in Lync Client's photo options.

If your company is using Microsoft Teams, you can use CodeTwo User Photos for Office 365 to easily upload those photos to the cloud.

Using Active Directory photos as Windows account picture

You can also set Windows account picture from Active Directory to further personalize each employee’s PC. With CodeTwo Active Directory Photos, you are just a few clicks away from adding, changing, or removing account pictures for all users in your company at the same time. Use this opportunity to set holiday-specific photos or pictures taken during important corporate events.

Adding photos to email signatures on Exchange

Adding Your Picture To Outlook 2016

If you want to go further than this and also let external users (e.g. your customers) see your employees' photographs in emails, you can use Active Directory placeholders to add dynamic pictures to email signatures on Exchange. This allows you to create just one, uniform, centralized email signature template for the entire company, and the pictures will be added automatically to the signatures on the fly. To create company-wide email signatures with Active Directory photos, you can use CodeTwo Exchange Rules Pro. Just download the free trial version and find out how simple it can be and what beautiful email signatures you can create with it.

Follow the links below to learn more about CodeTwo Exchange Rules Pro

  • Creating server-side signatures and disclaimers using CodeTwo Exchange Rules Pro
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How To Add Photo In Outlook Profile

How to use CodeTwo Active Directory Photos?

The program is very easy to use and the user interface is light so you should get a hang of it in minutes. Should you need any assistance, take a look at the User's Manual and FAQ.