Goodtask Review

May 7, 2015

GoodTask is a Powerful Task/Project Manager based on Apple's Reminders & Calendars. You can use it as simple checklist to focus or as complex project management tool to get big things done. GoodTask provides various viewpoints to the things that you care and need to be done. Manage your tasks, projects and even your life better with GoodTask. GoodTask is essentially a beefed-up version of the Apple Reminders app. It cleverly integrates with Apple’s Reminders and Calendar apps to have deeper integration with iOS, while adding many of the. GoodTask is a task manager that enables you to boost your productivity. It allows you to check your to-do checklist with details. Features: You can view the list by day, week, and month. It allows you to customize the list as per your need. GoodTask allows you to move tasks and lists from one place. Supports landscape mode. We’ve mentioned GoodTask several times on both MacStories and AppStories before; for those not familiar with it, GoodTask uses Reminders as its “database” for tasks, but it enhances the experience with power-user features such as smart lists, customizable quick actions for task templates, and a variety of view options that can be personalized and applied on a per-list basis. Essentially, if you like the.

Goodtask 3 Review

Does it seem like your One Minute To-Do List (1MTD) or MYN system is bogging down? Does it seem like you have way too many tasks in your to do list? Because of that, are you no longer trusting or using your task list?

This can happen if you exceed the recommended limits for each of the three urgency zones. Here are the recommended maximum’s (and the recommended review cycles) for each zone:

If you exceed these maximums, the entire task system can bog down, and it’s time to clean things up. Otherwise, you are unlikely to review each section as often as you should, and then you’ll start dropping tasks and the system will fall apart — you’ll stop trusting it.

Goodtask Mac Review

How to Clean this Up

Cleaning up the top two zones is pretty easy; just drag excess items down to the Over-the-Horizon section. Be aggressive about that. If you exceed the five, or 20 item limits in the top two sections, I guarantee the system will break down for you. So just drag items down to the Over-the-Horizon section (the low priority section), and get those two top sections cleaned up. Remember the two top sections are the items that you look at every day and so that list cannot be too long or else you will not use it anymore.

What about the Over-the-Horizon section?

Well, as you can see in the limits diagram, in 1MTD you should have no more than 75 items in the Over-the-Horizon section. The reason for that limit is that if you exceed 75 items you are unlikely to review that whole section once per week. Then, you’ll be afraid to put items down there since you never review it, and you’ll tend to leave them in the upper sections causing them to get overloaded. It becomes a cascading problem. To fix all that, start by cleaning up the Over-the-Horizon section so that you can start moving items from the upper sections there.

To clean up the Over-the-Horizon section if you are using 1MTD, just delete as many tasks as you can—get the Over-the-Horizon section down to 75 or fewer items. If you can’t reduce the count below 75 because you feel that the items remaining in the Over-the-Horizon section are too important to delete, then it’s time to switch to MYN. MYN can handle an unlimited number of Over-the-Horizon tasks due to its powerful Defer to Review feature.

[2019 Update]: Or if you are not ready to advance to MYN (it does takes a little study) and just want to extend 1MTD a bit more, perhaps double its capacity, then use the lessons in the 1MTD Video Course (see Videos 9 and 10). Or use the corresponding videos in the Outlook Inbox Ninja Tasks videos (Lessons 4.9 and 4.10). So definitely consider that if you aren’t ready to move up to MYN.

But in general, follow the guidelines in 1MTD and MYN, and the system is almost guaranteed to work for you.

Goodtask Review 2020


When it comes to task management apps on Apple platforms, there has long been a gold standard in the Omni Group’s OmniFocus. I’ve been invested in OmniFocus for over three years now and admire the fit and polish of the product, but I’m at a point in my life where its complexity is now overkill and, well, I’m falling out of love with it.

Goodtask Review

One of the few uses I have for Siri is setting reminders, as I often think of things I need to add to my list when it’s not terribly convenient to stop, open an app, tap around, and type out the reminder. As of iOS 11, it has been possible to direct Siri to add a reminder directly to OmniFocus. Or rather, theoretically possible.

In my experience, Siri tends to cut me off before I add “in OmniFocus” to the end of my sentence, and sometimes I cut myself off because it’s just not a natural thing to say. It has been so frustrating that I simply stopped doing it, or on the few occasions I decided to use Siri, I just let the reminder go into the default Reminders app.

Last November, my eye was caught by a headline on MacStories.

Reminder and GoodTask: Third-Party Upgrades to Apple’s Reminders

— MacStories (@macstoriesnet) November 12, 2018

I’d been vaguely aware that some apps directly used Apple’s Reminders data, but I had not given any a try in a long time. I started reading the MacStories post and the more I read, the more I liked. The benefit of this approach is I don’t need to direct Siri to put the reminder into a specific app, but I still get a nice interface and a few extra features over the default app.

I liked the look of GoodTask and downloaded it on my iPhone to have a go. GoodTask gives you 14 days of full functionality before you have to decide whether to pay, and this was plenty for me to make that decision. I chose to make a one-time payment to unlock the app and then installed it on my iPad as well. Mostly I use my iPhone to manage tasks, but if I happen to be using the iPad when something crops up, it’s right there. As some of my tasks are 100% going to be executed on the Mac it’s very useful to have it there as well, so I’ve also paid for the Mac version now.

So what are the features of GoodTask that make me happy?

Themes are much appreciated. Everyone has their colour preferences and at the moment I like my utility apps to have a dark theme. GoodTask delivers on this with a handful of predefined choices plus the ability to go completely custom.

Smart lists are a really useful feature. I’ve got a number of lists for different purposes, some time-critical, some “one day”, so only a subset of those need to remain front of mind. I have a Smart List I call “Focus” which includes tasks from those important lists that are either due in the next three days or have no date set. Each actual list has its own colour, so in the Smart List I can easily see the nature of each task from the colour.

You can also show calendar appointments in the GoodTask views. This is incredibly handy for an overview of what I’ve got on. It’s interesting that I also recently started using BusyCal (for many of the same reasons) and it includes reminders in its calendar views.

Quick Actions are just superb. When you create a task, you get the usual selection of fields to fill out, but a simple swipe on the screen takes you to a grid of Quick Actions. A standard set is provided, but you can create your own and customise the existing ones as you please. What is a Quick Action? It’s a button that sets some aspect of a task. I have a button for “Tomorrow at 9:00am” for things I expect to do when I’m at work, and another for “6:30pm” for things I expect to do when I get home from work. I’ve also got buttons for “plus one day” and “plus 2 hours,” and (a default) one to clear the date and time. But you can have them set more than just times. Priority, tags, alerts, repeating, and more can be set. I also have three buttons that allow me to instantly allocate a task to one of my three most commonly used lists.

While your basic lists will intrinsically sync between devices because they are internet-based, you can also sync your GoodTask preferences using iCloud. A nice touch, as tweaking a Smart List on one device will see the changes propagate to all other devices automatically.

There are numerous other features and many configurations you can make to personalise GoodTask. I’m slowly exploring further in the app to find these and see if they add value for me.

This is not intended to be a comprehensive review, as I have deliberately focused on what makes GoodTask great for me and glossed over some of the important implementation details (like how features not in Reminders are implemented). It would be remiss of me, however, not to mention the price.

Goodtask Review

GoodTask is also available with a Setapp subscription.

There are two ways to pay for GoodTask for iOS, both achieved by in-app purchase. As stated earlier, the app is fully functional out of the gate for no outlay, but stops working after 14 days. At that time you can choose either to pay a one-off charge of USD$9.99, or a subscription of USD$9.99 per year. The difference? If you subscribe, you’ll be helping to support the developer to keep GoodTask up to date. There is no functional difference between the two options for the user.

Goodtask Review Macstories

The macOS version of GoodTask also has a 14 day trial, after which it will cost you a one-time purchase of USD$19.99 to unlock. Feature-wise, the macOS version is identical, but takes advantage of the environment very well, to see more information at once.

Goodtask Reviews

GoodTask strikes a great balance between the rudimentary Reminders and the full power of an app like OmniFocus. It offers the advantage of system integration for its data source, meaning Siri, Shortcuts, and Automator can easily be made to work well with the app. It is also easily personalised and has a clean design language. I find it a pleasure to use.